Task Groups

2025/02/09 update

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This page provides a listing of FMAATC task which are accomplished each fiscal year
Each task is linked to the task’s documentation page
The FMAATC calendar’s event (i.e. task) date and an abbreviated task description are provided

Note that a task starting with “???” has not yet been documented

TB – Registration Tasks:

This task group sends MAFCA and MARC special interest group registration information.

  • TB10 Verify – 12/1 – Sends email to technical assistants (TA’s) to verify their information; and 12/25 – updates TB-renewal.docx if changes are provided
  • TB20 Renewal Doc Update – 12/28 – Updates TB-renewal.docx with current membership counts for MAFCA-MARC
  • TB30 MARC Fee – 12/28 – Pays the MARC SIG FMAATC yearly fee
  • TB40-Registration – 1/1 – Sends yearly registration information document to MAFCA and MARC; 1/20 – followup MAFCA & MARC

TE – Payments Tasks:

This task group handles money received – Adds new members, updates renewals, prepares bank deposits, and sends Double A’er cd’s and downloads.

  • TE05 PayPal Received – as needed – Performs actions by type of PayPal received
    ….this step is done whenever PayPal email is received
    ……………video (Business Date Processes) – TE05 task – step 3. Renewal (PayPal accounting)
  • TE10-New-Renew – as needed – Adds new, updates renewals, sends email, prepares bank deposit
  • TE31-CD – as received – processes past AAer’s CD’s payments, sends member two CD’s
  • TE35-Download – as received – processes past aaer and combination download payments, sends members email with download instructions

TH – Expire Tasks:

This task group sends renewal-promotion to expires. Efforts 1, 2, and 3 are mail-merges for expires with email. Failed delivery notices are used to delete member’s email. Letters are sent as a final effort-4 to non-renewed members. At the end of a fiscal-year, dead-expires are purged from the membership.accdb.

  • TH05-Text-Update – 12/28 – Updates the two-year renewal years in nine mail-merge……docx files which are used in tasks TH10, TH20, and TH30
  • TH10-Expire-1 – 1/1 – Sends 1st effort renewal-promotion via mail-merges to expires
  • TH20-Expire-2 – 2/8 – Sends 2nd effort renewal-promotion via mail-merges to expires
  • TH22-Expire-No-Email-Letter – 2/10 – Sends renewal-promotion letters to expires without email
  • TH30-Expire-3 – 3/8 – Sends 3rd effort renewal-promotion via mail-merges to expires
  • TH35-Expire-4-Letter – 3/15 – Sends 4th effort, renewal-promotion letters to expires
  • TH40-Email-Failed – as received – Deletes member’s email address when it is undeliverable
  • TH50-Dead-Expire – 4/30 – purges dead-expires from membership.aacdb

TJ – Double A’er Tasks:

This task group covers those tasks related to creating, publishing and mailing the Double A’er publication.

  • ??? TJ10-AAer-Tech-Articles – 5/5 – AAer Technical Articles update on AAer 20nn
  • ??? TJ15-AAer-Startup – 5/5 – Starts webaaer from AAer 20nn; starts wordaaer from D:\fmaatc\aaer\20nn Issue nn for the fiscal year
    ….add meetings > yyssc-gallery (like 25pag-gallery = 2025 PA Gettysburg) for national/meeting images
    ….add aaer-galleries > yyyy-first-last (like 2025-Russell-Smith) for feature image media
    ….add AAer Overview > add thumbnail place-holder for new year. link to yyyy cover…. to link https://d.fmaatc.org//galleries/aaer-ctg/#dpbt
    ….add ??????????????????
  • TJ20-Advertisers – 1/15 and 2/26 – Sends advertisers renewal emails (+2nd follow ups); updates webaaer/wordaaer
  • ??? TJ25–webaaer Content on d.fmaatc.org – starting 5/5
  • ??? TJ30–wordaaer Creation from webaaer – starting 5/5
  • TJ35-Status-Section-Update – 3/31 – Updates section FMAATC Status Report of webaaer/wordaaer.
  • TJ40-Printaaer-Production – 4/1 – Produce printaaer via a printer service.
  • TJ45-Pkagaaer-inserts – 4/10 – This TJ45 task prints inserts for Tprint members (pkagaaer inserts)
  • TJ50-Pkagaaer-Produce-Mail – Produces the pkagaaers and mails them via USPS.
  • TJ55-Websites-Releases – 4/10 – Uploads pdfaaer to Box.com; gets/adds pdf download Share-Link to pdfaaer page
    …gets/adds ID passwords to webaaer/pdfaaer pages
    …verify/update d.fmaatc.org AAer Overview and AAer Galleries pages
    …installs releases for fmaatc.org/aafords.com
  • TJ60-M-merge-Tpdf-Tweb – ??4/4 – Creates/sends emails which announces webaaer and pdfaaer are available and provides renewal information
  • TJ65-M-merge-Tprint – 4/20 – Creates/sends emails which announces pkagaaers have been mailed
  • ??? TJ90-Benson-Requirements – 4/30 – Is this still needed?

TM – Year-End-Start Tasks:

This task group consists of tasks to end/start the club fiscal year.

  • TM10-Roster-Registry – 4/20 Creates the yearly roster and registry files. And, it uploads these files to iPage-aafordscom account for downloading via fmaatc.org links
  • TM20-Year-End – 4/25 Updates treasury.xlsx end-year information and creates a history membership.accdb

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