2025/01/16 update
Office Page Links
This TE31 task processes past AAer’s CD’s payments; sends member two CD’s
⇓ 1. Start – Time-In:
⇓ 2. Record Payment:
⇓ 3. Get Supplies:
⇓ 4. Burn CD (2):
⇓ 5. CD Label Preparation:
⇓ 6. Verify CD Readable:
⇓ 7. CD Preparation:
⇓ 8. Mailer Envelope Preparation:
⇓ 9. Mailing Package Preparation:
⇓ 10. Refile Supplies:
⇓ 11. Stop – Time-Out, close files:
⇑ 1. Start – Time-In:
at treasury.xlsx > in name-hours > enter the Date > Task = TE31 > Time-In
⇑ 2. Record Payment:
> at membership.accdb > Update window > find member > copy email address
> at treasury.xlsx > in Past-NL-$ > add new accounting-row (use prior rows as a guide)
> if not PayPal > in Accoutring > add new accounting-row > go to step 3
> if via PayPal > in PayPal > add new accounting-row
…(use prior rows as a guide – Comments column = aaer cd)
> at Thunderbird > in Inbox > TE-payments > TE-30-past-to-process
> drag member’s email to TE31-past-cd
⇑ 3. Get Supplies:
> retrieve from 2 drawer cabinet – 2 CD’s, 2 CD cases,
…CD label sheet, label affix-er, mailer envelope, mailer label sheet
⇑ 4. Burn CD (2):
> load CD > click BD-RE Drive (K:) > in “Burn a Disc” dialog > enter Disc title: = “aaer-past-1”
…use “aaer-past-2” for second disc
> select “Like a USB flash drive” > click Next
> formatting dialog shows while disc is being formatted
> navigate-to D:\fmaatc\aaer-dload-cd\aaer-cd\aaer-past-1
…use “aaer-past-2” for second disc
> select all files (note items count) > drag-to BD-RE Drive (x:) – can also copy/paste
…dialog shows copying status (this takes time)
⇑ 5. CD Label Preparation:
> at D:\fmaatc\aaer-dload-cd\aaer-cd > open disc-labels(2).docx
> if this is for “aaer-past-2” > skip next step (label already printed)
> put CD label sheet in printer tray > print (for both CD labels)
> remove CD label from sheet (Disc 1 of 2) or (Disk 2 of 2)
> place face down on label affix-er (sticky side up)
> save/close document
⇑ 6. Verify CD Readable:
> click BD-RE Drive (x:) to open CD > select all
> verify nn items selected (toward bottom of window) = count of files that should have been burnt
> open two of the PDF files at random and look to verify the PDF is what the title indicates
⇑ 7. CD Preparation:
> right click BD-RE Drive (x:) > select Eject
…(CD will be completed and ejected – takes a little time)
> place CD face down on label affix-er (i.e. on top of sticky side of label)
> press center button to affix label to CD
> if folder aaer-past-2 not burned to 2nd disk > return to step 4
⇑ 8. Mailer Envelope Preparation:
> at D:\fmaatc\aaer-dload-cd\aaer-cd > open env-label-n.docx
…(where n = 1, 2, or 4 – depends on mailer label sheet content)
> update the label with payer’s information
> put mailer label sheet in printer tray (correct direction!)
> print document
> remove/affix label to mailer envelope
> save/close document
⇑ 9. Mailing Package Preparation:
CD’s go into cases, cases goes into mailer envelope, affix stamps as per
D:\fmaatc\aaer-dload-cd\aaer-cd\$postage.docx, mail package
⇑ 10. Refile Supplies:
⇑ 11. Stop – Time-Out, close files:
at treasury.xlsx > in name-hours > enter Time-Out > save > close
☕ 🙂